Executive Assistant

Position Description: Executive Assistant

Your Context.

First Christian Church is an imperfect group of people who have plenty
of differences—and we love it that way. We’re seekers and followers
who have all come to the same realization: God is for everyone, so we
are too. Together we seek to follow Jesus and tell the whole world
about His love for them.

We say we’re for everyone, and we mean it.

Our staff team works creatively to minister to people in all life
stages, going to great lengths to make God’s love known to them. Our
Executive Assistant is someone who’s ready to sweat the details so
others don’t have to, enabling staff to pour themselves into their
specific ministries. This position is critical to keeping things
organized and running smoothly behind the scenes.

The ideal candidate is friendly and intuitive. Someone who lets
nothing fall through the cracks and accommodates changes with ease.
They’re flexible and able to look ahead to anticipate the needs of
others, but they also have situational awareness to step into the
given needs of the moment.

This position is for a true professional in administrative tasks and
verbal and written communication. They understand that their ministry
looks different than most of the staff and that they will often
operate behind the scenes.

This role works closely with our Senior and Executive Ministers,
facilitating details and ensuring they are set up to be as effective
as possible. This position is vital to FCC’s ministry and ultimately
our ability to care for the congregation.

Your Tasks.

Support the Senior & Executive Ministers in the following general
tasks, including but not limited to:

Coordinate schedules including meeting scheduling
Make room requests
Make communication requests
Assist with verbal and written correspondence
Make travel arrangements and prepare itineraries
Order resources
Reconcile credit card transactions
Proofread
Take minutes at All Staff Meetings and as needed
Provide event support for meetings and activities including Sr or
Exec Ministers
Assist with coordination of staff fun efforts, including but not limited to:

Annual Christmas Party
Annual Easter Eggstravaganza
Annual Spirit Week

Support the Senior Minister in the following specific tasks,
including but not limited to:

Be in communication as needed with Preaching Associate
Coordinate meetings with high school students for annual Student
Takeover Sundays
Coordinate development meetings with direct reports and senior
minister annually.
Schedule and provide for Lunch and Learns with Sr Minister,
Executive Minister and interns/residents.
As applicable, respond to, delete, or notify Sr Minister of his
public email correspondences
Bereavement Cards
Men’s Ministry communication/admin support as needed
Coordinate appointments and welcome guests when appropriate

Support the Executive Minister in the following specific tasks,
including but not limited to:

Update regular and annual documents including Elders roster and
employee handbook with information provided from Executive Minister
Generate monthly attendance and new member update for Elders agendas
Assist with Elder agenda draft and send
Assist with administrative tasks related to Elder recommendations
and election, including but not limited to:

Manage recommendations list and send to Elder nominations team
Assist with counting ballot responses at election

Manage staff schedules spreadsheet by semester
Development Review scheduling
Employee Handbook signatures
Scheduling compensation meetings
Schedule Finance Team meetings
Assist with staff care

Update crushed it list
Track hire anniversaries and update Exec Minister

Proofread FCC news
Assist with Resource Center additions and tidying
Publish job openings for new hires

Assist Executive Minister as needed
Coordinate food/supplies order and set-up for events
Schedule 2-hour onboarding meeting for new hire with Exec Minister

Assist with Missions Team

Attend and take minutes at Missions meetings
Track Missions budget allocations
Communications with team
Coordinate annual evaluations and responses with various missions
organizations and missionaries

Your Work with Others.

We’re a dedicated staff team and are all partners in what’s happening
at FCC, so we work in unison and always have each other’s back. Your
role within the team looks like this:

Provide administrative support for Senior and Executive Ministers
Maintain regular communication with Staff Leadership Team to stay
aware of support needs across the staff teams
Engage in communication with Elders Council as requested
Engage in communication with Missions Team regularly
Partner with other administrative team members for effective
ministry across the Operations Team, including Business and Facility
Team members
Assist with info emails, phones, doorbell, and front desk as part of
the administrative team
Support front office volunteers
Help staff members with questions/printing/admin tasks whenever able
As needed, provide assistance to the Office Manager with printing

Preferred Qualifications (special consideration given to candidates
with these skills)

Previous experience as an administrative assistant for at least two years
Proven experience handling sensitive information with great care and
trustworthiness
Confidence communicating via phone
Relishes a challenge
Has a passion for administration and loves supporting the ministries of others
Willingness to be flexible and adapt as needs arise

Additional Information.

This position reports to the Executive Minister.
This position is a full-time role that serves on the Operations Team.

Interested applicants should send resumes and references to Emily Kane

Emily Kane
Email: ekane@fcc-jc.org
Address: 200 E. Mountcastle Dr. Johnson City, TN 37601